Stellenbeschreibung

• Awareness of ILF IMS of ILF.
• Awareness of Company Values.
• Follow health and safety requirements, rules and regulations.
• Assist Managing Director upon their requests
• Assist Administrative Specialist in all activities
• Provide administrative assistance to support activities of Company
• Receive and send telephone messages, log in the messages received in the absence of department heads
• Type and accomplish as per various assignments from HR and Admin/Project Services/IT/Business Development/Finance and Accounting departments
• Register and meet visitors (coffee/tea/water)
• Order lunch and dinner for company visitors and employees when requested
• Register and file incoming and outgoing company documents and distribute copies to the applicable department heads
• Control for keeping all documentation and register in company database in time
• Perform office administrative work, coordinate maintenance work in the office and residential buildings of the company
• Coordinate activities and obtain respective approvals by project offices
• Coordinate access-cards processing to the office
• Work with Suppliers in providing office with stationary, water supply, food, fresh fruits, dry fruits and etc.
• Prepare Purchase Order
• Track Purchase Orders through the Delivery phase, including Expediting, Logistics and Delivery
• Receive and register Material Requisitions from the Originator
• Keep good housekeeping in Administrative office
• Organize and control possible office or department moves to new locations, transportation of the company equipment and property, and settle all issues associated with changing the office /department location
• Make air/train tickets in and outside Kazakhstan
• Make hotel reservations in and outside Kazakhstan
• Take part in arranging and conducting conferences, exhibitions and company events when requested.
• Constantly improve professional skills

Qualifikation

• Knowledge of computer based systems including, Microsoft Office or equivalent software packages.
• Be proactive, a self-starter and ability to work without supervision.
• Systematic thinker and good organizational skills/ time management.
• Strong personality with ability to be firm and persuasive without authority.
• Team player within and across functions.

Education: Bachelor degree is minimum requirement.

Language skills: English and Russian are mandatory. Kazakh is advantageous.

Professional experience: Min 1 year in Administrative support function