Job description

The incumbent shall:

• Be engaged in EPCM or PMC Contracts as a lead function for the set-up and delivery of project procurement services.
• Prepare project-tailored procurement strategies and cooperate with the Proposal and/or Project Teams in their effective presentations to Clients.
• During the proposal stages, define the Procurement team necessary to deliver Project procurement requirements by estimating the efforts required and determining the staff required (number, experience, qualifications, tasks and responsibilities).
• Prepare reliable procurement related document list and procurement schedules, on the basis of acquired experience, which will make part of the Project Master Document Register and Schedule.
• Contribute to the definition of project procurement budget in accordance to the level of project definition and periodically update the same in the relevant procurement reports.
• Lead Project procurement services including (i) tender management; prequalification, preparation of tender documents, tender clarification and evaluation, negotiation and award, (ii) post award vendor management including coordination with engineering and construction team, logistics, expediting and delivery management.
• Develop procurement management and administration procedures and maintain an overview of practices to ensure compliance.
• Identify suitable training for procurement personnel, establish achievable KPIs for each member of the team.
• Support the Business Development Team to source suitable vendors and oversee Vendor database on ILF’s SharePoint portal.
• Be aware of and obey the ILF’s QHSSE policy & perform the activities as per the IMS.
• Engage with Finance discipline to ensure obligations w.r.t insurance and guarantees are properly assessed.
• Support ILF disciplines and external clients by providing guidance on procurement matters.
• Safeguard ILF and clients by collaborating with project teams through an “early-warning” system to identify potential claims, propose strategies to mitigate/negate claims, be actively involved in meetings.
• Manage different types of Contracts including Lump Sum, Cost Plus, Time and Material, Unit Pricing, etc.
• In collaboration with the project teams, compile changes (variations/amendments and the like) for Client approval.
• Familiar with the EPC Cost Estimation (CAPEX) process in accordance with AACE International standards.
• Prepare the relevant Job Descriptions to hire the resources who are not available and cooperate with the HR team for interviewing and staffing.

Qualification

Competency Requirements:

• Strong commercial awareness and experience.
• Proven experience in negotiations & vendor management.
• Strong communication, negotiation and presentation skills.
• Good understanding of the Engineering, Procurement and Construction processes.
• Experienced in dispute resolution.
• Analytical and decisive with high initiative.
• A quick-learner, good team player as well possess the aptitude to work well independently.
• Excellent interpersonal skills.
• Proficient in MS Office applications.

Experience:

• At least 15 years of experience in Procurement & Subcontract management.
• Minimum 5-10 years of experience in EPC Contractors’ Procurement Teams in a Managerial role.
• Experience in Cost estimation is preferential.

Education:

• Bachelor’s Degree in Quantity Surveyor / Engineering / Law / Business / Contracts or related Studies.